Careers at MBA

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Tech Savvy Office Administrator

Tech Savvy Office Administrator

Want to work somewhere your skills are appreciated? Looking to work in a supportive team environment?

Marcia Brenner Associates, LLC is an independent, woman owned software company in Madison, Wisconsin that is experiencing unprecedented growth. Serving the K-12 market for over 35 years, we are looking to add a tech savvy individual to support the team.

The Tech Savvy Office Administrator will assist the CEO in ensuring the timely and accurate management of the overall organization, with specific daily responsibilities for accounts payable, accounts receivable, and general office management.

Responsibilities include:

Accounts Payable:

  • Maintain accurate vendor accounts
  • Enter bills into system
  • Actively reconcile bills ensuring appropriate pricing is applied
  • Pay bills according to their payment terms, ensuring all bills are paid on time

Accounts Receivable:

  • Reconcile sales and deposits
  • Manage account invoices
  • Process customer account payments
  • Ensure accounts are up-to-date and accurate
  • Communicate to the customer when issues arise with the payment
  • Use proper accounting practices
  • Communicate with customers when the accounts are past due
  • Answer customer questions regarding billing and statements

General Office Responsibilities:

  • Answer phones in a professional manner
  • Maintain accurate files
  • Manage employee records
  • Create, schedule, and publish social media posts
  • Update website as needed
  • Customer communications
  • Other duties as assigned

Skills: 

  • Detail-oriented, organized, consistent, dependable, and responsible business practices 
  • Proficient in Excel 
  • Experience with QuickBooks or other accounting software 
  • Strong communication skills 
  • Enthusiastic about learning new skills and software systems 
  • Analytical / data-driven mindset: good with numbers and spreadsheets 
  • Excellent attention to detail with strong interpersonal skills 
  • Comfortable working sometimes solo, interacting with other team members happening virtually via email or chat 
  • Experience with Microsoft software (e.g., Outlook, Word, Excel) 

Job Type: Part-time or Full-time

Location: Madison, WI

Compensation:

  • Competitive salary based on experience and job type
  • Medical/Dental/Vision insurance
  • Basic Life Insurance
  • Casual dress code

Benefits:

  • 401k matching
  • Health Insurance
  • Life/Disability Insurance
  • Dental/Vision Insurance
  • Paid time off
  • Retirement plan

If interested, please email cover letter, and resume to Alicia Ohnstad at abohnstad@mba-link.com



MARCIA BRENNER ASSOCIATES LLC is an Equal Opportunity Employer. Employment opportunities at MARCIA BRENNER ASSOCIATES LLC are based upon one’s qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.